West Cook YMCA


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Academic Teacher (Seasonal)

Job Type: Seasonal - Location: West Cook YMCA

POWER SCHOLARS ACADEMY™ PROGRAM

The summer learning program is designed to address summer learning loss for low-income children living in urban communities and thereby enhance overall youth development, academic performance, and graduation rates.

Position Summary

The Academic Teacher will be on site for a half-day and is responsible for preparation, teaching and support to the Assistant Teachers.

 

Essential Functions
  • Implementing (literacy/math/literacy & math) curricula and activities to meet academic standards
  • Utilizing formal assessment data to refine and adapt curriculum lessons and inform instructional practices
  • Developing daily engaging lesson plans aligned to specific learning objectives
  • Delivering relevant, engaging, and rigorous lessons utilizing a variety of instructional methods
  • Maintaining an organized and efficient classroom
  • Adhering to all Power Scholars Academy and district professional expectations and compliance issues
  • Creating a positive, achievement-oriented, organized and engaging learning environment
  • Motivating and holding scholars to high academic and behavioral expectations
  • Providing consistent rewards and/or consequences for scholar behavior grounded in positive discipline
  • Empowering scholars to make positive choices and serving as a role model
  • Being accountable for meeting scholars’ individual academic and instructional needs
  • Implementing collaborative and co-teaching instructional strategies with Power Scholars Academy tutors
  • Communicating effectively with scholars, families, Power Scholars Academy staff, and host school staff
  • Compliance with all Power Scholars Academy and/or district professional development requirements

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Aquatic Coordinator

Job Type: Full Time - Location: West Cook YMCA

Position Summary:

The Aquatic Coordinator is responsible for assisting the Aquatic Director in the planning, development, organization, and implementation of high quality, member-focused YMCA aquatic programs.  The Aquatic Coordinator will also assist the Aquatic Director in building member relations and retention through aquatic programming, maintaining a clean and safe environment, and for fiscal and day-to-day management of all budgets that are department associated.  The Aquatic Coordinator will actively participate in special events, staff training, and implementing YMCA best practices for aquatic wellness within our three core focus areas—youth development, healthy living, and social responsibility. 

Essential Functions:
  1. Ensures coordination and high-quality programming with program objectives met efficiently and routinely, including but not limited to group swim lessons, private/semi- private lessons and water exercise
  2. Supervises and oversees the swim instructors, water exercise instructors, and lifeguards
  3. Develop scheduling for staff including but not limited to in-services, trainings, staff schedules and private lessons
  4. Helps to monitor daily pool operations to adhere to all state, local, and YMCA health and safety regulations.
  5. Responsible for compiling program statistics and using the data to drive results to meet monthly and annual targeted outcomes; oversees day-to-day operations to ensure budgeted goals are being met monthly and annually
  6. Assists in the marketing & retention strategies and distribution of program information
  7. Assists in YMCA fundraising activities and special events
  8. Other duties as assigned by supervisor.

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Assistant Teacher (Seasonal)

Job Type: Seasonal - Location: West Cook YMCA

POWER SCHOLARS ACADEMY™ PROGRAM

The summer learning program is designed to address summer learning loss for low-income children living in urban communities and thereby enhance overall youth development, academic performance, and graduation rates.

Position Summary

The Assistant Teacher will be responsible for supporting the academic (cognitive), physical and social-emotional development of scholars

 

Essential Functions

  • Implementing collaborative teaching strategies with academic and/or enrichment teachers to a cluster of scholars.
  • Supporting the development and delivery of relevant, engaging, and rigorous lessons.
  • Ensuring the academic and social development of scholars throughout the course of the program.
  • Serving as a role model for an assigned group of scholars.
  • Working with teachers to identify scholar needs and develop instructional plans and practices to best support scholars.
  • Monitoring scholars’ educational and social progress and making necessary recommendations for adjustments.
  • Supporting classroom and behavior management consistently to develop a safe and productive learning environment.
  • Maintaining attendance and supporting classroom procedures/functions.
  • Supervising scholars during classroom transitions as well as during lunch, snack, recess, etc.
  • Assisting in field trips and special events.

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Babysitter

Job Type: Part Time - Location: West Cook YMCA

Position Summary:

Under the direction of the Babysitting Coordinator, the Babysitter is responsible for the care of children in the Babysitting room.

Essential Functions:
  1. Take responsibility for correcting the problems you see.
  2. Monitor toys and equipment for safety.
  3. Attend all required meetings unless excused.
  4. Engage children in fun activities that promote the YMCA mission.
  5. Maintain a safe and healthy environment at all times.
  6. Maintain daily open communication with members, participants, and staff.
  7. Report any risk management issues to the Babysitting Coordinator as soon as possible.
  8. Effectively solve issues related to accidents/incidents.
  9. Maintain confidentiality.
  10. Perform cleaning tasks as assigned.
  11. Complete any incident reports and turn them in to Babysitting Coordinator or Youth Development Director.

 


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Building Engineer

Job Type: Full Time - Location: West Cook YMCA

POSITION SUMMARY

Under the direction of the Buildings & Properties Associate Director the Building Engineer is responsible for overseeing that all routine and emergency maintenance and repair services are completed to ensure a positive guest, member and resident experience. Responsible for routine assessments of building systems and equipment, analyzes data to ensure proper functioning and adheres to preventative maintenance plans. Provides hands-on support for routine, preventative, and maintenance services as needed such as carpentry, electrical, HVAC, plumbing, pool and other building systems to optimize service quality and maintenance costs while adhering to building codes, maintenance standards and processes.

 

ESSENTIAL FUNCTIONS

  1. Ensures execution of facility and maintenance plans, and follows related standards, building codes, policies and processes in support of internal quality standards and controls.                                                         
  2. Ensure document all mechanical, plumbing, electrical, fitness and pool equipment, are maintained in good working order and adhering to a preventive maintenance program.
  3. Staffing to include recruit, hire, training & develop, schedule and direct assigned staff.
  4. Monitors and evaluates utility services including electricity, natural gas, water, storm drainage, and septic systems and maintains appropriate records and documentation.           
  5. Monitors fire and life safety systems, elevator and emergency exit plans, and identifies safety items to make sure they are prioritized throughout the facilities.           
  6. Identify, evaluate, troubleshoot, repair and provide guidance on building and equipment issues as needed. Including pool, spa, plumbing, electrical, and HVAC.   
  7. Responds to and completes work orders in a timely manner including reporting on work progress and completion. Provides daily assignments to maintenance technicians, and works with vendors and others as appropriate to complete work orders and document results. Utilizes maintenance management system to enter, track, analyze and report on work orders and activities.                                                  
  8. Perform regular audits to ensure work is performed correctly and within standards. 
  9. Responsible for after hour emergencies on a rotating basis with director’s approval.
  10. Works with institution to provide support in all facility events. 
  11. Other duties as assigned by Building and Properties Associate Director.                
  12.  REQUIRED SKILLS AND REQUISITS
  • High School education or equivalent; a 2-year college degree is preferred.
  • Some vocational courses in HVAC, electrical, plumbing, carpentry, IT, boiler operation & maintenance, or 3-5 years of experience.
  • Journeyman’s level of expertise & some hands-on experience in the above areas
  • Proven mechanical &/or electrical aptitude, problem solving & trouble shooting skills.
  • Has communication, interpersonal abilities & project planning skills.
  • Proficient in Microsoft Office suite.
  • Must be flexible with working nights, weekends, and holidays.
  • WORKING CONDITIONS
  • Ability to work in excess of a 40-hour week with irregular work hours.
  • Ability to walk, stand, and sit (including on the floor) for long periods of time.
  • Exposure to communicable diseases and bodily fluids.
  • Must be able to lift and carry materials and supplies weighing up to 70 pounds.
  • Ability to stand or sit while maintaining alertness for several hours at a time.
  • Position may require bending, leaning, kneeling, and walking.
  • Ability to speak concisely and effectively communicate.
  • Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency

 SALARY: $50,000/YR

PLEASE EMAIL RESUME AND COVER LETTER TO - kklein@westcookymca.org


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Cashier

Job Type: Part Time - Location: Fred Hampton Aquatic Center

Position Summary:

Under the supervision of the Manager on Duty, and overall direction of the Aquatic Coordinator, the cashier is responsible for providing a welcoming environment for patrons entering the Fred Hampton Aquatic Center and maintaining a proper and accurate record of monetary transactions of those entering the facility. 

Essential Functions:
  1. Responsible for the proper handling of all monies associated with daily operations of the pool. Accurately complete transactions, balance cash drawer, and follow the YMCA procedures for cash drawer accounting at the end of each shift.
  2. Stay up to date on information communicated through email, meetings and team huddles.
  3. Promote and sell daily and season passes.
  4. Perform any additional essential functions assigned by Manager on Duty
  5. Uphold the security of the Fred Hampton Aquatic Center by only allowing authorized patrons into the facility.
  6. Custodial duties in maintain a clean facility including but not limited to bathrooms, trash pickup and sweeping in and outside of the facility
  7. Adhere to all guidelines and procedures set by the West Cook YMCA Handbook and Fred Hampton Aquatic Center Manual.

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Enrichment Teacher (Seasonal)

Job Type: Seasonal - Location: West Cook YMCA

POWER SCHOLARS ACADEMY™ PROGRAM

The summer learning program is designed to address summer learning loss for low-income children living in urban communities and thereby enhance overall youth development, academic performance, and graduation rates.

Position Summary

Enrichment Teachers will be responsible for developing and implementing enrichment classes, support Assistant Teachers, and scholar supervision during guest speakers and events

 

Essential Functions
  • Developing and implementing appropriate enrichment classes for assigned grade levels.
  • Preparing classrooms for daily activities and collaborating with academic teachers and teacher’s assistants to ensure that objectives are reached.
  • Maintaining accurate classroom records.
  • Maintaining an organized and efficient classroom.
  • Adhering to all Power Scholar Academy and district professional expectations and compliance issues.
  • Creating a positive, achievement-oriented, organized and engaging learning environment.
  • Motivating and holding scholars to high academic and behavioral expectations.
  • Providing consistent rewards and/or consequences for scholar behavior grounded in positive discipline.
  • Empowering scholars to make positive choices and serving as a role model.
  • Being accountable for meeting scholars’ individual academic and instructional needs.
  • Ensuring enrichment goals are met for each scholar.
  • Creating and directing project based learning.
  • Mentoring and supporting the professional development of the teacher’s assistants.
  • Supervising scholars during guest speaker engagements, field trips, lunch and recess.

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Healthy Living Director

Job Type: Full Time - Location: West Cook YMCA

POSITION SUMMARY:

The Healthy Living Director will provide premiere membership experience, value, service, and retention programs by planning, budgeting, promoting and implementing all Healthy living programs. 

The Director is accountable for the operational oversight and management of all health and wellness related programming including but not limited to: All Evidenced based Chronic Disease programs, Work Place Wellness, Fitness Programs such as personal training and group exercise, and sports programming as well as program spaces. 

The Healthy Living Director is also responsible for enhancing member relations and retention by developing innovative wellness programming, maintaining proactive communication with staff and members related to programs and schedules and working with our building and operations team to ensure a clean and safe environment.

 

As an organizational director, the Healthy Living Director is responsible for leading the budgetary process for their respective department, participating in committees, major event campaigns, staff trainings, community outreach events and implementing YMCA best practices for wellness within our 3 core focus areas - youth development, healthy living, and social responsibility.

ESSENTIAL FUNCTIONS:
  1. Ensure your department’s financial benchmarks (+/- 3%) of budget to actual by, effectively managing day to day operations, driving revenue, and monitoring departmental expenses
  2. Enable proactive, clear, effective and timely internal communications in order to ensure a positive and consistent member experience.
  3. Identify, collect and interpret data so that it enables informed decision making and ensures the achievement of key performance indicators.
  4. Represents and participates in YMCA community outreach and sales efforts using strategies driven by the West Cook YMCA mission.
  5. Manages all aspects of the sub-departments of the Healthy Living Department including Fitness, Chronic Disease Prevention and Sports, by ensuring facility and equipment safety, quality programming, effective scheduling, appropriate staffing ratios, and completion of required training.
  6. Advises the CEO to ensure operational growth of WCY on program expansion, member recruitment and retention, pricing strategies, new site development, collaborations, and mergers and acquisitions.
  7. Develops and maintains collaborative relationships with community organizations within the service area in accordance with strategic and operating plans.
  8. Models relationship building skills in all interactions with members, staff, volunteers, and the community
  9. Implements solutions to challenging situations through analytical reasoning and/or research.
  10. Serves on the Leadership Team, Program Innovation Team, and the Grant Writing Team.
  11. Assists in YMCA fundraising activities and special events.

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Healthy Living Fitness Coordinator

Job Type: Full Time - Location: West Cook YMCA

POSITION SUMMARY:

The Healthy Living Fitness Program Coordinator will provide premiere membership experience, value, service, and retention programs by effectively planning, implementing, and promoting all fitness programs.  Ensures an environment that supports individuals in increasing their health literacy and greater sense of wellbeing.

The Healthy Living Fitness Program Coordinator is responsible for ensuring all financial goals are met or exceeded to include Personal Training, Specialty Classes, Work Place Wellness and any revenues resulting from programming onsite at other organizations.

 

The Healthy Living Fitness Program Coordinator along with fitness team will deliver quality programming to YMCA members that drives program enrollment, and our member’s achievement of goals they set.  The coordinator will consider every interaction with members as an opportunity for creating a meaningful relationship.

ESSENTIAL FUNCTIONS:
  1. Enable proactive, clear, effective and timely internal and member communications in order to ensure a positive and consistent member experience.
  2. Manages all aspects of Fitness programming to include but not limited to: Program design, staffing, facility schedules, coordinating with other department in order to ensure an optimal member experience.
  3. Hires, trains, and directs all fitness, group exercise instructors, workplace wellness, and CDP program staff.
  4. Serves as Program Coordinator for all CDP programs onsite and off-site.
  5. Performs Fitness Consultations and Wellness Orientations for new YMCA members to help them achieve their wellbeing goals.
  6. Oversee communications and scheduling of any other member personal wellness programs (ex. personal training, dietician consultations, healthy lifestyles, ETC.)
  7. Support facility maintenance/ service plan by maintaining accurate records and maintains equipment, purchases equipment, parts and supplies, and works with Building and Property Department to coordinate schedules for equipment maintenance and repairs.
  8. Oversee communications and scheduling of Fitness Programs.
  9. Works with Sports coordinator to ensure all Adult and Youth Sports programming and space is coordinated preventing any schedule conflicts and the optimal utilization of our facility
  10. Compiles program statistics. Monitors and evaluates the effectiveness of and participation in program.
  11. Monitors daily operations to adhere to all YMCA health and safety standards and policies.
  12. Plan and instruct individuals, groups, and/or classes and may at time substitute for group exercise classes when needed.

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Housekeeper - Resident and Facility

Job Type: Part Time - Location: West Cook YMCA

POSITION SUMMARY

Under the supervision of the COO, the Housekeeper is responsible for maintaining a safe and clean environment for all facility occupants.

 ESSENTIAL FUNCTIONS

  1. Must be able to use cleaning equipment and products to perform duties including but not limited to: sweeping, mopping, vacuuming, laundry services, trash removal.
  2. Prepare supplies and equipment prior to shift; including preparing cleaning solutions.
  3. Adhere to cleaning schedule for assigned areas at multiple facilities.
  4. Maintain up to date records for each area that is assigned.
  5. Communicate any issues, concerns or repairs to supervisor.
  6. Maintain a professional attitude and demeanor with staff, youth and adult members, residents, vendors.
  7. Clean resident rooms, classrooms, hallways, lobbies, lounges, restrooms, stairways, and other work areas so that health standards are met.
  8. Keep storage areas and carts well-stocked, clean, and tidy.
  9. Observe precautions required to protect property, and report damage, theft, and found articles to supervisors.

 

  1. YMCA LEADERSHIP COMPETENCIES (Team Leader)Values: Demonstrates in word and action the Y’s core values of Caring, Honesty, Respect, and Responsibility and a commitment to the Y’s mission, in all matters at all times.

        
  2. Qualifications:
  3. High School Diploma or equivalent education and experience.
  4. Previous cleaning or housekeeping experience preferred.
  5. Good customer service skills.
  6. Capable of using independent judgment and solid decision-making skills.
  7. Must be flexible with working nights, weekends, and holidays.
  8. Candidates with independent transportation preferred.

 

  1. Working Conditions:
  1. Ability to walk, stand, and sit (including on the floor) for long periods of time.
  2. Exposure to communicable diseases and bodily fluids.
  3. Must be able to lift and carry food and supplies weighing up to 50 pounds.
  4. Ability to stand or sit while maintaining alertness for several hours at a time.
  5. Position may require bending, leaning, kneeling, and walking.
  6. Ability to speak concisely and effectively communicate.
  7. Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency.
  8.  

PLEASE EMAIL RESUMES TO: HR@westcookymca.org


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Human Resource Manager

Job Type: Full Time - Location: West Cook YMCA

Position Summary:

The HR manager will oversee all aspects of Human Resources practices and processes.  The Human Resources Manager will support business needs and ensure the proper implementation of organizational strategy and objectives. The goal is to promote organizational values and enable business success through job design, recruitment, performance management, training & development, and talent management.

Essential Functions:
  1. Administers compensation and benefit programs, including job description and classification, salary structure and salary adjustments. Oversees benefit plan communication, enrollment and administration. Assesses the competitiveness of human resources programs and practices against the relevant markets and makes recommendations for improvements and changes.
  2. Oversees HR systems, Payroll and employee records to ensure accuracy and improve the overall operation and effectiveness of the organization. Performs payroll processing bi-weekly. Ensures timely and accurate submission of data requested by Paychex, EEOC, YMCA of the USA, Department of Labor, IRS, etc.
  3. Works with our management team to develop plans for: talent management, including training, staff training and leadership development, retention, recognition, employee communication and career development. Assesses and evaluates training and staff development needs and develops programs to meet needs.
  4. Works with all program directors to ensure the timely annual completion of all performance appraisals. Provides assistance to directors on questions related to the Performance Appraisal Implementation Guide.
  5. Remains current on employment laws and regulations and serves as point of contact and manages relationships with compliance agencies and YMCA legal counsel.

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Lifeguard

Job Type: Part Time - Location: West Cook YMCA

Position Summary:

Under the supervision of the Aquatic Coordinator and the overall direction of the Aquatic Director, the lifeguard is responsible for the safety and well-being of all patrons. Maintains safe swimming conditions in the pool, deck, and surrounding areas.  Creates a safe and positive atmosphere that promotes member safety and engagement in accordance with the West Cook YMCA policies and procedures.

Essential Functions:
  1. Responsible for the safety of all individuals by maintaining active surveillance of the pool area during various activities and programs.
  2. Responds immediately to emergency situations accordance with YMCA policies and procedures. Adheres to all guidelines and procedures set in the West Cook YMCA Handbook and Aquatic Manual.
  3. Maintains effective, positive relationships with the members, participants and other staff.
  4. Maintains all certifications required for the position and all other certifications required by Aquatic Director when needed.
  5. Performs equipment checks, chemical testing, and ensures appropriate equipment is available as needed.
  6. All other duties as assigned by supervisor.

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Manager on Duty

Job Type: Part Time - Location: Fred Hampton Aquatic Center

Position Summary:

Under the supervision of the Aquatic Coordinator, and overall direction of the Aquatic Director, the Aquatic Manager on Duty will assist with the overall supervision and operation of the Fred Hampton Aquatic Center. This position will supervise all of the staff at the facility. They will take the steps necessary in making patron visits enjoyable and safe. Creates a safe and positive atmosphere that promotes member safety and engagement in accordance with the West Cook YMCA policies and procedures.

Essential Functions:
  1. Oversee all aspects of opening/closing the facility during scheduled hours. This includes but is not limited to, having an opening and closing procedure inspecting the facility daily, checking chemical levels, having staff set up deck, etc.
  2. Address all questions and concerns that may arise.
  3. Staffing of lifeguards on a daily basis.
  4. Supervise lifeguards to ensure proper surveillance of the facility.
  5. Ensure cleanliness and safety of facility.
  6. Request supplies and equipment.
  7. Document, respond and report all accidents and incidents to Aquatic Director.
  8. All other duties as assigned by supervisors.

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Member Engagement & Services Director

Job Type: Full Time - Location: West Cook YMCA

Position Summary:

Creates, develops, and directs a strategic approach to maximize an outcomes based membership program for the West Cook YMCA service area. This includes recruitment of new members, retention of existing members and overall direction of the membership staff team to ensure that the Member Engagement Program is successful in enhancing member value and experience. 

  

ESSENTIAL FUNCTIONS

  1. Ensure your department’s financial benchmarks +/- 3% of budget to actual by, effectively managing day to day operations, driving revenue, and monitoring departmental expenses
  2. Enable proactive, clear, effective and timely internal communications in order to ensure a positive and consistent member experience.
  3. Identify, collect and interpret data so that it enables informed decision making and ensures the achievement of key performance indicators.
  4. Creates membership strategies to promote recruitment of new members and retention of existing members. Directs membership team to achieve annual goals. Identifies and works with leadership to identify opportunities to enhance the member experience.
  5. Develops membership staff profiles and skill requirements, including customer service and computer skills. Identifies gaps and helps coordinate training to ensure that membership team meets set requirements. Directs overall ongoing staff assessment to ensure that staff are operationally effective and disciplined.
  6. Works with leadership team to coordinate program registration, and works with program directors to maximize membership conversion sales within program areas. Provides ongoing support to program directors to help with related issues.
  7. Develops, plans and implements procedures and methods to achieve department goals.
  8. Provides guidance to Public Awareness team and Marketing to ensure member recruitment in applicable opportunities, and implements marketing efforts successfully, including community events, direct mail, newspaper ads, and other marketing channels.
  9. Plays assigned roles in developing and nurturing new and existing partnerships and collaborations.
  10. Active member of the Leadership Team and performs any other duties as designated by the CEO.

 

 

 

 


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Member Engagement Representative

Job Type: Part Time - Location: West Cook YMCA

POSITION SUMMARY:

Under the supervision of the Member Engagement Supervisor, the Member Engagement Representative is responsible for creating a welcoming environment and delivering excellent service to all visitors. Also, the Member Engagement Representative is responsible for engaging and navigating members through their YMCA experience.

 

ESSENTIAL FUNCTIONS:

  1. Greet all visitors and provide high quality customer service
  2. Understand and share Membership and program information
  3. Conduct facility tours invite potential members to join the Y
  4. Create a quality member experience by ensuring a clean and organized facility and managing member amenities.
  5. Answer member inquiries and phone calls, and connect to the appropriate staff person
  6. Accurately complete registrations and transactions.
  7. Grant facility access to authorized members and guests with a focus on safety and security.
  8. Conduct member engagement calls.
  9. Collect and enter operational and facility usage data.
  10. Address and resolve member concerns and conflicts.
  11. Advocate for the Y and participate in fundraisers & promotional events.
  12. Perform any additional essential functions assigned by the Member Engagement Director, Supervisor or Coordinators.
 

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Member Engagement Representative (overnight)

Job Type: Part Time - Location: West Cook YMCA

POSITION SUMMARY:

Under the supervision of the Member Engagement Supervisor, and the overall direction of the Member Engagement Director, the Overnight Member Services Representative ensures that the facility and our residents are safe and secure during hours that the facility is closed. This position will play a part in the ongoing operations of the Member Engagement Department, as well as serve as a concierge to resident.

 

ESSENTIAL FUNCTIONS:

 

  • Ensure facility is secure and locked after hours and only authorized personnel or residents are allowed access to the facility.
  • Provide concierge services to residents, including transferring phone calls, conducting well-being checks, assisting with deliveries.
  • Provide support to Member Engagement team entering daytime operational data, filing & sorting, preparing for events, etc.
  • Coordinate efforts with the overnight maintenance team to prepare for following day operations including: ensuring cleanliness of membership area & managing member amenities such as towel, coffee, fruit, etc.
  • Communicate with other overnight team members as well as daytime members to provide status updates regarding any situation that arises, or project updates.
  • Enforce policies in the resident rulebook and the member handbook.
  • Provide emergency response, including but not limited to: facility evacuation, conflict resolution.Perform any additional essential functions assigned by the Member Engagement Director, Supervisor or Coordinators
  • Perform any additional essential functions assigned by the Member Engagement Director, Supervisor, or Coordinators.

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Member Engagement Supervisor

Job Type: Full Time - Location: West Cook YMCA

Position Summary:

Under the guidance of the Member Engagement Director, the Member Engagement Supervisor is responsible for the daily membership department operations. The position implements strategies that delivers a valuable member experience that results in new member recruitment, increased retention and improved service. The duties include supervision of assigned staff as well as assisting in the development of new policies and procedures as necessary to meet department goals. 

ESSENTIAL FUNCTIONS

  1. Implements membership strategies that promote recruitment of new members and the retention of existing members. Organizes assigned staff to support membership development and retention goals. Identifies and resolves problem areas to ensure member satisfaction.
  2. Implements retention strategies to prospects, new members, and terminated members in order help YMCA meet goals.
  3. Promotes program and membership enrollment in interactions with existing and potential members. Coordinates program registration, including logistics to support phone, walk-in and web registration.
  4. Ensures proper implementation of all front desk procedures. Reviews and updates desk procedures and communicates changes to staff. Coordinates with the business office as necessary on financial transactions.
  5. Provides ongoing support with Program Directors on related issues through Daxko management.
  6. Prepares monthly schedule and completes payroll for Member Engagement Department.
  7. Maintains high level or communication with organizational leaders.
  8. All other duties assigned by the Director of Member Engagement & Services.

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Residence Case Manager

Job Type: Full Time - Location: West Cook YMCA

POSITION SUMMARY

The Residence Case Manager will direct all aspects of the resident’s program to include supporting resident members and assist them so that they can achieve their own individual goals to include developing and delivering programming and providing case management services and advocating for our resident members so that they can access local resources.

 

ESSENTIAL FUNCTIONS

  1. Ensure the department’s financial benchmarks +/- 3% of budget to actual by, effectively managing day to day operations, driving revenue, and monitoring departmental expenses
  2. Enable proactive, clear, effective and timely internal communications in order to ensure a positive and consistent member experience.
  3. Identify, collect and interpret data so that it enables informed decision making and ensures the achievement of key performance indicators.
  4. Ensures Residence Operations are carried out including but not limited to: rent collection, eviction notices, court appearances, recruiting, interviewing, background checks and perform intake procedures on all new residents. Ensures that residents follow all the residence rules and policies and addresses any resident discipline issues, resolve individual resident complaints, problems and issues.
  5. Establishes trusting, strong relationships with residents and community partners. Utilize mediation and conflict resolution skills as needed to resolve incidents.
  6. Serve as lead in ensuring the enrollment goals are met, actively seeks out and identifies referral sources and community partners and the primary point of contact for all resident inquiries and applications.
  7. Follows up on incident reports involving resident & facility members: speaking to all parties involved, documenting all relevant information, conducting and documenting all follow up actions necessary to fully resolve the incident.
  8. Maintains appropriate case notes and files of supporting documentation.
  9. Develop programs to meet the health and well-being needs of resident members; topics may include diabetes education, smoking cessation, and other life skill topics.
  10. Responsible for preparing various daily, weekly & monthly Residence Department reports. 

 


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School Age Assistant Teacher (2017-2018)

Job Type: Part Time - Location: West Cook YMCA

Position Summary

The School Age Assistant helps to provide direction for the program and assists the School Age Teacher in the implementation of program curriculum in the classroom. Aides in providing a quality experience to children and parents that focuses on the YMCA core values: honesty, respect, responsibility, and caring.

Essential Functions
  1. Follows the curriculum established by the School Age Teacher.
  2. Implements the daily lesson/activity plans.
  3. Supervises and actively engages the children, classroom, and all activities.
  4. Makes ongoing, systematic observations and evaluations of each child.
  5. Maintains communication with parents.
  6. Maintains program site and equipment.
  7. Maintains required program records.
  8. Attends and participates in family nights, program activities, staff meetings, and staff training.

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School Age Lead Teacher (2017-2018)

Job Type: Part Time - Location: West Cook YMCA

Position Summary

Provides direction for the program and staff, and implements program curriculum in the classroom. Provides a quality experience to children and parents that focuses on the YMCA core values: honesty, respect, responsibility, and caring.

Essential Functions
  1. Implements curriculum within the established guidelines.
  2. Designs and implements daily lesson/activity plans.
  3. Supervises the children, classroom, and all activities.
  4. Makes ongoing, systematic observations and evaluations of each child.
  5. Conducts parent conferences, maintains communication with parents, and engages parents as volunteers.
  6. Maintains program site and equipment.  
  7. Maintains required program records.
  8. Attends and participates in family nights, program activities, staff meetings, and staff training.

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Slide Attendant

Job Type: Part Time - Location: Fred Hampton Aquatic Center

Position Summary:

Under the supervision of the Manager on Duty, and overall direction of the Aquatic Director, the Slide Attendant will supervise the slides to ensure the safety of all patrons and assist with risk management and operations procedures.    

Essential Functions:
  1. Use the YMCA’s core values, Caring, Honesty, Respect, and Responsibility to foster positive relationships with patrons.
  2. Assist and provide surveillance to patrons while using the slides
  3. Help enforce rules along with the lifeguards
  4. Custodial duties in maintaining a clean facility including but not limited to bathrooms, trash picked up in and outside of facility, pool vacuumed
  5. Adhere to all guidelines and procedures set by the West Cook YMCA Handbook and Fred Hampton Aquatic Center Manual.
  6. All other duties as assigned by supervisor.

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Staff Accountant

Job Type: Full Time - Location: West Cook YMCA

Position Summary:

Coordinates accounting functions such as accounts payable, accounts receivable, payroll processing, and support of the business office functions. It provides segregation of duties within the Business Office.

Essential Functions:
  1. Processes invoices for payment. Audits check requests and purchase orders for completeness and makes corrections as necessary.
  2. Inputs vendor and expense distribution data in the accounts payable system.
  3. Coordinates accounts payable check runs upon approval. Files appropriate documentation and maintains accounts payable files.
  4. Voids checks and credits appropriate accounts as needed.
  5. Works with vendors and staff to resolve invoice discrepancies. Reviews vendor statements for past due invoices and works with vendors and the accounting manager to keep accounts current.
  6. Maintains W-9 information for all vendors and prepares annual 1099 forms for IRS.
  7. Maintains responsive and cooperative relationships with vendors, constituents, and employees regarding accounts payable/accounts receivable/payroll matters.
  8. Maintains and follows Account Payables policies and procedures.
  9. Processes returned checks and drafts in the accounting system.
  10. Works with HR manager to update payroll records.
  11. Resolves payroll discrepancies by collecting and analyzing information.
  12. Provides payroll information by answering questions and requests.
  13. Maintains payroll operations by following policies and procedures; reporting needed changes.
  14. Maintains employee confidence and protects payroll operations by keeping information confidential.
  15. Contributes to team effort by accomplishing related results as needed.
  16. Receives grants and income and prepares the deposit and cash
  17. Reconciles the daily cash deposit to the accounting system.
  18. Processes office petty cash and replenishes account as
  19. Assists with month end and year end closings.
  20. Completes a variety of accounting, financial analysis, and budget projects.
  21. Performs other duties as assigned.

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Swim Instructor

Job Type: Part Time - Location: West Cook YMCA

Position Summary:

Under the supervision of the Aquatic Coordinator and the overall direction of the Aquatic Director, the Swim Instructor provides direct leadership, instruction safety, and motivation for students in swimming classes in accordance to the designated West Cook YMCA Swim Lesson Program.

Essential Functions:

  1. Effectively design and plan YMCA Swim Lesson for all levels as outlined by the standards of the YMCA
  2. Teach and develop positive relationships to diverse populations and have the ability to adjust swim lessons accordingly.
  3. Maintain records as required such as progress reports, session plans, rosters, etc.
  4. Obtain and maintain YMCA Swim Lesson certifications and all other certification required by Aquatic Director when needed.
  5. Responds to emergencies according to YMCA protocols
  6. Adhere to all guidelines and procedures set to by the West Cook YMCA Handbook and Aquatic Manual
  7. All other duties as assigned by supervisor

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Water Fitness Instructor

Job Type: Part Time - Location: West Cook YMCA

Position Summary:

Under the direction of the Aquatic Director, the Water Fitness Instructor provides direct leadership, instruction, safety, and motivation for students in water fitness classes in accordance to the designated West Cook YMCA Water Fitness Program.

Essential Functions:
  1. Effectively design and plan a water fitness curriculum for all levels, skills, and abilities
  2. Obtains and maintains at least one water fitness certification and all other certifications required by the Aquatic Director.
  3. Maintains knowledge of wellness and trends to provide accurate and effective information to support participants.
  4. Substitutes for other instructors in order to encourage overall quality programming and staff support.
  5. Follows all West Cook YMCA policies, rules, regulations and procedures, including emergency and safety procedures. Completes incident and accident reports as necessary.
  6. Organizes and puts away needed class equipment. Reports damaged equipment.
  7. Adhere to all guidelines and procedures set by the West Cook YMCA Handbook and Aquatic Manual.

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